AI writing help and wording checks

AI writes a first draft of a job description, an offer letter, a policy or an announcement for you. It also drafts the manager summary of a performance review and summarizes the feedback someone received. You decide what happens to every draft. A wording check flags biased or excluding words in job posts and reviews.

Contents: Who can use it · Turning it on · Writing a draft · Deciding on a draft · Review summaries · Feedback summaries · Wording check · Language report for HR · Privacy and safety · FAQ

Who can use it

It's on every plan.

• Writers: the role needs AI writing help (Use) on the Roles screen under AI in HR. Roles that could already change the AI settings or list performance reviews have it.
• Review summaries: only the reviewer of a review, or HR filling in for the reviewer, and only while the manager part is still open.
• Feedback summaries: the person's manager, or HR with access to feedback.
• Language report: roles with AI fairness reports (List).

Where: HR → AI writing (tabs Write, My drafts, Language report). On a review: Draft with AI and Check wording.

Turning it on

Writing help starts off. An HR admin turns it on in AI in HR, on the Features tab:

• Writing help for job descriptions, offer letters, policies and announcements.
• Review drafts and feedback summaries for reviews and feedback. This is a performance feature, so each decision on a draft needs an extra confirmation.

The wording check works even when both are off. It only uses AI when you ask for the deeper check.

Writing a draft

1. Open AI writing → Write.
2. Choose what to write: Job description, Offer letter, Policy or Announcement.
3. Enter a title and a short brief, for example the main tasks, the skills needed and the shift.
4. Optional: department, location, employment type, tone (Neutral, Friendly, Formal), length (Short, Medium, Long) and language.
5. Click Draft.

The draft opens with the banner "AI-assisted draft. Review it before you use it." Any word the wording check found is highlighted with a reason and a suggestion. AI leaves a [placeholder] for anything you didn't give it, such as a salary or a start date. It never makes up figures.

Deciding on a draft

A draft is never copied into a job post, letter or review for you. Choose one of these:

• Accept: you use the text as it is.
• Edit: you paste the version you kept. It's checked for wording again.
• Reject: you don't use it.

Each choice needs a short reason and is saved in the decision log with your name. For review and feedback drafts, also tick that you reviewed it yourself. Then copy the text you kept into the job post, letter or review form and save it there as usual.

My drafts lists your own drafts with their status (Draft, Accepted, Edited, Rejected). Nobody else sees them.

Review summaries

While you write the manager part of a review, click Draft with AI. AI reads what you may read on that review:

• the questions and answers (the employee's self review once it's handed in, and your answers so far),
• the employee's goals for the period,
• feedback the employee received in the review period (shared and manager-only feedback, never private notes).

You get a summary, strengths and areas to grow. AI doesn't give a rating. The rating is yours.

If the employee opted out of AI processing, the draft isn't available for their review.

Feedback summaries

On AI writing → Write, choose Feedback summary, pick the employee and a period (the last 12 months by default). AI groups the feedback into themes, each marked as positive, mixed or a growth area, with how often it came up. It doesn't quote or name anyone. Private notes are never included.

Wording check

The check looks for words that can put people off or treat groups unevenly:

Category	Examples
Gendered wording	chairman, salesman, manpower, guys
Age-related wording	young, energetic, digital native, overqualified
Personality words often used unevenly (reviews)	bossy, abrasive, emotional, pushy
Family or caring duties	maternity, childcare, family commitments
Disability-related wording	crazy, lame, handicapped
Origin, culture or language	native speaker, culture fit
Appearance	attractive, well-groomed
Exclusive wording (job posts)	rockstar, ninja, aggressive

• Check any text: paste text on AI writing → Write → Check wording, choose what it is (job post, review, feedback, letter, policy, announcement) and click Check.
• Check a review: on a review, click Check wording. It checks your comments and your summary.
• Deeper check with AI: tick Also check with AI to catch subtler wording. This needs the matching AI feature on.

The check only flags. It never changes your text, and you decide what to rewrite. The checks are in English.

Language report for HR

AI writing → Language report shows the latest wording check of each review: how many reviews were checked, how many had flags, the flags by category, and a list of flagged reviews with the employee, the person who checked and the flagged words. Filter by date or category.

The report is advice for HR, for example for reviewer coaching. It keeps the flagged words only, not the review text.

Privacy and safety

• Every draft goes through the AI in HR rules: the feature switch, the employee's opt-out, hidden personal details, usage in your AI allowance, and the decision log.
• Your brief and the review data are treated as content. Instructions hidden inside them are ignored.
• The decision log keeps references (which review, how many answers), not the review text.

Troubleshooting and FAQ

The Draft button says the feature isn't available. Ask an HR admin to turn on Writing help or Review drafts and feedback summaries in AI in HR. All AI may also be paused.

I can't draft a review summary. You can draft only while it's your turn to write the manager part of that review.

"There is no feedback to summarize in this period." Choose a longer period. Private notes don't count.

Can AI save the text into the review for me? No. You copy what you kept and save it yourself.