Skip to content
Sign in Get started
Documentation

9bx user guide

Assets

Tags, labels and scanning

Print a label for every item and scan it with a phone camera to open the item, hand it out, take it back or confirm it during an audit.

Contents: Who can use it · The codes · Print labels · Scan an item · Example · FAQ

Who can use it

Anyone who can see assets can view codes, print labels and scan. Recording an audit scan needs permission to update assets.

The codes

Each asset has two codes, both made from its Asset tag:

  • a QR code holding a link to the item. A phone camera opens the item straight away in 9bx (after signing in);
  • a barcode (Code 128) holding the asset tag itself, read by a handheld barcode scanner or the camera on the Scan page.

Both appear on the asset page and on the printed label.

  1. On the Assets list, select the items (up to 300 at a time).
  2. Choose Print labels.
  3. Pick the layout: Sheet (A4, many labels per page) or Single (one small label per page, for label printers).
  4. Pick what to print: QR code, Barcode or Both.
  5. Download the PDF and print it at 100% scale.

Each label shows the code(s), the asset tag, the item name, the serial number and your organization's name.

Scan an item

Open Scan and point the camera at a label, or type a code. 9bx finds the item by its label link, asset tag, serial number or any identifier you recorded (MAC address, IMEI and so on).

The camera on a phone or laptop reads QR codes and common barcodes: EAN-13, EAN-8, UPC-A, UPC-E, Code 128, Code 39, ITF, Data Matrix and PDF417. So you can also scan the maker's barcode on a box or the serial-number barcode on a device. Hold the code inside the frame; a short beep (and a buzz on phones) confirms each read. Use the flashlight button in dim rooms and the switch button to change cameras, when your device has them.

The item opens with the actions that make sense for it:

  • In stock: Check out (assign) or Audit.
  • Assigned: Check in (return) or Audit.
  • Anything else: Audit.

Audit records "seen here, now" in the item's history, with the location if you choose one. Use it while walking a store or a site.

Example scenario

Nasrin labels the Mirpur store. She filters Assets by the Mirpur location, selects all 80 items, prints a Sheet with Both codes and sticks the labels on. During the quarterly check she scans each item with her phone and taps Audit; items she never scanned stand out in the history.

Tips

  • Keep asset tags short and plain (letters, digits, dashes) so barcodes stay small and easy to scan.
  • Laminated or polyester labels last longer on outdoor equipment.

Troubleshooting and FAQ

The scan says the item was not found. The code is not an asset tag, serial number or identifier of this organization, or the item was deleted.

The barcode does not scan. Print at 100% scale; shrinking the page makes the bars too thin.

Assets and assignments · My assets, requests and problems · Maintenance, audits and disposals